Sochias

Second Binational Meeting AAA-SOCHIAS

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This is the second binational conference between Chilean Astronomical Society (SOCHIAS) and Argentine Association of Astronomy (AAA) to showcase science made in both contries and to build new collaborations.

  • Key Dates

2018-04-18 : [12:00pm GMT-4] Deadline Student Grant Application Process

2018-05-22 : End of Early registration

2018-07-02: Deadline for abstract submission (contributed and invited)

2018-08-31: Release of scientific program

2018-09-07 : End of Regular Registration

2018-10-07 : Registration desk opens, poster and stand set up

2018-10-08 : Scientific program begins, Welcome reception.

2018-10-10 : Observatory visits and Conference Dinner

2018-10-12 : Closing Ceremony

For inquiries please contact us at: binational2018 [at] gmail [dot] com

4

This is the second binational conference between Chilean Astronomical Society (SOCHIAS) and Argentine Association of Astronomy (AAA) to showcase science made in both contries and to build new collaborations.

  • Key Dates

2018-04-18 : [12:00pm GMT-4] Deadline Student Grant Application Process

2018-05-22 : End of Early registration

2018-07-02: Deadline for abstract submission (contributed and invited)

2018-08-31: Release of scientific program

2018-09-07 : End of Regular Registration

2018-10-07 : Registration desk opens, poster and stand set up

2018-10-08 : Scientific program begins, Welcome reception.

2018-10-10 : Observatory visits and Conference Dinner

2018-10-12 : Closing Ceremony

For inquiries please contact us at: binational2018 [at] gmail [dot] com

Program

The conference will consist of plenary sessions, parallel sessions and poster sessions. The scientific program is expected to be released on August 31, 2018.

This is an international meeting and the official language will be English. We strongly believe that this makes a for a more inclusive meeting to our international colleagues working in different institutions both in Chile and Argentina. 

  • Topics

- Extragalactic Astrophysics and Cosmology

- Galactic Structure

- Stellar Astrophysics

- Stellar Systems

- Instrumentation and Astronomical Site Characterization

- Interstellar Medium

- Compact Objects and High-Energy Processes

- Sun and Heliosphere

- Solar and Extrasolar Systems

- History, Teaching and Spreading of Astronomy

- Other Topics

  • Invited Speakers

The list of invited speakers will be available soon.

  • Social Agenda

Conference Dinner: Dinner is expected to be scheduled for Wednesday night at a different venue. The location and date will be announced soon. 

Telescope visits: Some telescope visits are being scheduled for Wednesday 10 starting at 12:30. A minimum fee will be requiredto cover the costs of transportation. More details will be announced soon. 

Registration and Grants

  • Registration:

General instructions

Please read carefully the following instructions and the meeting's Code of conduct  before beginning the registration process.

  • Abstracts submission is separate from the registration proccess. Abstract submission will be available soon. 

  • If you are so inclined to, please consider making a $10.000 or $20.000 donation to the student travel grant fund. This can be done by adding this amount to the registration fee payment or by making a separate deposit.

  • A proof of payment will be required on the registration form, so please, make sure to pay the fee before starting the registration process. Registration will not be completed until the form and proof of payment are received. See below for instructions of payment and information on registration fees.

 

Conference fees

All fees are listed in Chilean pesos (CLP) and Argentinian pesos (ARP). 
After registration is completed you will have the following rights at the conference:
Access to all the scientific talks and poster sessions (Valid for Members, Non-members and Student categories).
Welcome reception and coffee breaks (all categories).

  Student+ member* Student+ non member Member* Non member Companion++
Early Registration 
until May 22, 2018
$27.000 CLP
$900 ARP
$54.000 CLP
$1.800 ARP
$54.000 CLP
$1.800 ARP
$108.000 CLP
$3.600 ARP
$45.000 CLP
$1.500 ARP
Regular Registration
until September 7, 2018
$36.000 CLP
$1.200 ARP
$75.000 CLP
$2.500 ARP
$75.000 CLP
$2.500 ARP
$147.000 CLP
$4.900 ARP
$45.000 CLP
$1.500 ARP
Late Registration**
until October 7, 2018
$44.000 CLP
$1.450 ARP
$90.000 CLP
$3.000 ARP
$90.000 CLP
$3.000 ARP
$174.000 CLP
$5.800 ARP
$45.000 CLP
$1.500 ARP

* Member fees: To qualify for the Member categories you must be a registered member of SOCHIAS and/or AAA, and the corresponding member's dues must be paid until 2018 inclusive.
Deadline for SOCHIAS membership applications: 2018-08-01. After this date, SOCHIAS cannot warrant that the membership will be processed in time for the meeting.
** The number of late registrations that will be accepted will be limited by the venue capacity. No talks can be proposed at this stage, only posters. Late registrations will not be considered for financial aid. Please note that we may close late registrations at any moment.
+ Students that are not a member of SOCHIAS or AAA must send proof of enrollment (certificado de alumno regular) in a pdf file to binational2018 <@> gmail <.> com, to complete the registration process.
++ The Companion category includes access to the welcome reception and coffee breaks during the conference.

Banquet fees Student member Student non-member Member Non-member Companion (of a member) Companion (of a non-member) Banquest sign up will be open until October 7.

How to pay from Argentina

To make things easier for our participants, both SOCHIAS and AAA will be receiving payments for the meeting. If you are paying with an Argentinian account, please pay directly to the AAA using the information below

Banco Nación
CBU 0110728120072800071597
Titular: Asociación Argentina de Astronomía
CUIT 30-70968119-9
Cuenta corriente en pesos

and send the payment confirmation via email to aaatesoreria [@] gmail [.] comThe AAA will send you an electronic invoice. Please specify any special requirements about the invoice in the body of the email.

How to pay from Chile or the rest of the world

If you are paying with a Chilean or an international account, please pay directly to SOCHIAS using the information below:

Name: Sociedad Chilena de Astronomia
Bank: Santander Account: 3-32408-7
RUN: 65.064.060-8
Email: tesorero <@> sochias <.> cl

If you are paying with an electronic bank transfer, please include in the comment section your name and the fees you are paying for (registration, companion, banquet).

Cancellation policy

If you need to cancel your registration, please send an email to reunion <@> sochias <.> cl. Please note that refunds will depend on the date that the cancellation email is received. Dates, fees and refunds are as follows:

- Cancellations received until 2018-05-31 will be fully refunded.
- Cancellations received until 2018-08-30 will receive a full refund minus a $10.000 CLP processing fee.
- Cancellations received until 2018-09-15 will receive a 50% refund.
- Cancellations received after 2018-09-15 will not be refunded.

Click here to access the registration form

  • Grants: 

Who can apply? 
Limited travel funds to support student participation will be available for this conference. Students in need of this kind of assistance to attend the meeting must indicate so in the GRANT FORM. Priority will be given to graduate students offering to contribute talks (preferred) or posters. Recipients will be notified via email along with further details and corresponding paperwork.

When? 
The application deadline for the travel grant is April 18, until noon (12:00pm, GMT-4).

How to apply? 
Applicants are requested to complete the following document with additional details about the grant application. Successful applicants will be notified by e-mail.

Contributions

Abstract submission

Abstract submission instructions will be posted soon. 

General information for oral presentations

  • A PC laptop, LCD projector, and speaker remote will be available for presentations during the oral sessions. Neverthless, the presenter can use their own laptop.
  • All presentations must be in PowerPoint or PDF format.
  • If you send the presentations, please include your last name, date, time, and session of your talk in your e-mail. The presentations files must be e-mailed to binational2018 [at] gmail [dot] com

General information for poster presentations

  • We expect to have the poster boards ready to be used at the time of the accreditation, on Sunday, Octuber 7th. Ideally, we prefer that the posters are all set up by the end of that day.
  • You are responsible for printing your poster. If you arrive in La Serena and you have not printed your poster yet, there might be places that could print your poster, but please note that the poster may not be ready by next day. We strongly advise you to avoid this risk by starting your trip with your poster ready.
  • The LOC will provide adhesive materials and will help you to put up your poster. Please note that the provider of the panels expect that they are not damaged in any way by the end of the conference. Please be ready to use only the materials that will be provided by the LOC for this purpose.
  • Please also note that poster boards will not be located indoors, they will be set up in a tent in the central courtyard of the venue. The organization is not responsible for any damage that might come to posters that are not laminated due to the weather.
  • Posters must be removed by the authors by Friday, October 12th, at 3 pm. Any poster remaining after this time will be removed by the organization and discarded.
  • Posters with frames or scroll structures will not be displayed

Here are some recommendations to keep in mind when preparing your poster: 

  • Font: Arial, Helvetica or Trebuchet are recommended for legibility.
  • Title: Bold, 72 pt font size. Sentence case.
  • Author: Italic, 54 pt font size.
  • Main Text: 26 pt font size.
  • References: 20 pt font size.
  • Orientations: Portrait

 

Registered Participants

The list of registered participants will be uploaded and updated periodically starting on the early registration deadline.

Venue

The Second Binational Meeting AAA-SOCHIAS will be held at the Hotel Club La Serena, located closed to one of the principal touristic attraction: Lighthouse of La Serena and just 5 minutes of downtown.

More information about Hotel Club La Serena click here.


IMG 20180118 142853506

About La Serena

La Serena is a coastal city with 221,000 people (Census 2017). It is the capital of the Coquimbo Region. This city has a privileged climate and is considered one of the main tourist destinations in the country.

For more information of La Serena, click here.
You can find information on the main tourist circuits, travel agencies, rent a car and the natural attractions of the cities near La Serena

How to get to La Serena?

La Serena has an airport called La Florida (LSC), located in the eastern of the city just 15 minutes of downtown (~5 km).

Only 5 minutes from the hotel is the bus terminal of La Serena. This terminal has a direct bus service from Santiago, Valparaiso and Viña del Mar.
It is also used as a transit terminal by buses from northern Chile that go to Santiago. It also has interurban lines that connect La Serena with cities and towns located in the Coquimbo region.

More information about the available bus lines and schedules, here

La Serena

Accommodation:

La Serena has a very caried lodging offer. You can find from hotels, to hostels and cottages. These places are relatively near to the Hotel Club La Serena, the convention center. Prices may vary. Check the values on the website of each hotel or in website for lodging reservations. Check the list of Hotels, Hostel and Apartament Hotel

  Accommodation

 

Organizers

Scientific Organizing Committee

               

Local Organizing Committee

Nelson Padilla (co-chair, PUC, Chile)   María Fernanda Durán (co-chair, SOCHIAS)
Celeste Parisi (co-chair, OAC, Argentina)   Facundo Gómez (co-chair, ULS)
Javier Alonso (UA, Chile)   Rodolfo Barbá (ULS)
Jura Borissova (UV, Chile)   Verónica Firpo (ULS)
Gabriela Castelletti (IAFE, Argentina)   Susana Pedrosa (AAA, IAFE)
Andrea Costa (IATE, Argentina)   Bárbara Rojas (SOCHIAS, UNAB)
Jorge Combi (FGAGLP, Argentina)   Sergio Torres (ULS)
James Jenkins (UCH, Chile)   Ezequiel Treister (PUC)
Neil Nagar (UdeC, Chile)    
Carlos Saffe (ICATE, Argentina)    

 

Acknowledgements

SOCHIAS would like to thank the generous support from the ALMA-CONICYT fund #31160014, “Annual Science Meeting SOCHIAS 2018”.

Small body: asteroid, comets and meteorites

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